What Are the Real Costs When Your Fleet Vehicles Are Unreliable?

You’ll be out cash and time, yes.

And that is painful.

But your business reputation can also be impacted when you’ve got trucks and cars breaking down all the time.

Especially if you start running late (or start getting sloppy) on deliveries and deliverables.

Here’s one way that we work with a business and their fleet vehicles:

A woman who works for a business in the spa & personal care industry came to me because the business’s vehicles were breaking down all the time. Their broken down fleet vehicles were costing the business a lot of cash.

We suggested a plan to maintain the vehicles in great working order, so she wouldn’t have breakdown maintenance, only regular car, truck and van maintenance so she could consistently plan and budget for, without the high pressure of an emergency breakdown.

Assessing each vehicle

We started with a comprehensive vehicle inspection for each vehicle in her fleet. We recorded exactly where everyone and their vehicles were, in terms of what was happening, what was needed and what would need care and attention in future.

Then we prioritized those items from safety down to maintenance items, so our client would have a frame of reference in order to choose what would need doing next, according to her business’s budget and priorities.

Making it easy for her to choose & budget

She was able to pick and choose off the list since she had some context of the big picture, as well as what was needed for each vehicle.

Eventually each of her vehicles (in this case vans) got to a level where everything was repaired and reliable. Now every van in her fleet is on a maintenance schedule.

Now we plan ahead

We are on the same page with our fleet auto repair clients. Everyone knows when the bigger 30k, 60k, 90k & 120k maintenance visits are for each vehicle, as well as all of the regular maintenance items like brakes that wear out that are a normal wear-and-tear.  

But because we’re seeing them on a regular basis, we’re being proactive and preventive, instead of reactive.

When a van gets towed in, it’s stressful!

It is really bad when you see a commercial van come in on a tow truck.

That vehicle is clearly down and now the client has to scramble to figure out what to do.

  • All their tools are in there.
  • The team’s schedule needs to be reworked to get as many jobs done, and crew members working as possible while the van is being repaired.
  • The customer’s job may be delayed or need to be rescheduled.
  • There’s a question of how long the vehicle will be out of service and what to do in the interim, which can also affect other crews and customer jobs.


If breakdowns are happening frequently

If a company is falling through on deliverables, or late, and their customers are impacted, that’s not good for their business reputation.

Plus, they are out the cash of a whole vehicle not only being temporarily out of service, but likely a more expensive fix than regularly scheduled maintenance would be too.

First step for your fleet

Schedule one vehicle for a comprehensive vehicle inspection and begin to get your fleet onto regular maintenance that you can budget for with your business’s time, cash and crew, with the supportive local team at Tom’s Automotive.

Start with one car, truck or van and then work with us to get your whole fleet on a good plan, where each vehicle is continually maintained and ready for business.  

Our Reviews

Tom's Automotive Service
Reviewed from Google

4.7 out of 5 stars

Vanessa Rawlings
Vanessa Rawlings

5 out of 5 stars

posted 1 month ago

These guys know how to treat their customers. My car had a weird ABS problem and Tracy and the team knew exactly how to handle it. Very flexible with my schedule and we’re so informative and knowledgeable. They were honest about pricing and very realistic about my car’s issue. Thank you for the outstanding care I will be back no question. Although hopefully not that soon ha ha!

Christine Cranston
Christine Cranston

5 out of 5 stars

posted 1 month ago

I tried Tom's after years with another shop. The other shop's service had deteriorated over time and I could no longer trust them to do the right thing for my car and for me. The Tom's Automotive Service team is warm, friendly and most importantly, competent and honest. They first did an assessment of the car. Then, I got a call with each needed improvement estimated and prioritized. Now, that the car is fixed, it drives SO much better. It's a 2006 Honda CRV with lots of pep and strength. I will go to Tom's again. It's great to find such high quality car services in West Seattle (my own neighborhood). Thank you!

sam brenner
sam brenner

5 out of 5 stars

posted 6 days ago

I had a snag on my latch to open my car hood and John at Toms was very helpful at fixing the problem. He also graciously replaced both of my headlight bulbs while he checked to make sure everything was good to go! Awesome service and will be taking my business to Tom’s from now on.